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Tips To Choosing Your Own Event Venue

Part of the reasons event planners find it tough to secure the event venue that’s appropriate is just because they are not aware of the questions to ask. For optimum results, follow the below checklist.

Who is your target audience and what’s the guest list dimensions?

Before coming up with a short-list of event venues to look at know how many will be able to attend from the people which you will invite. You’ll want to ensure that your venue can accommodate your guest list and is suitable for the crowd.

Use a hotel partition or a decorative partition, if your event venue is too large for your event to recreate the space size.

In case your event is by invitation only, ask that your attendees RSVP by printing it on their invitation cards, however you should be aware so that you may need to follow up with a phone call since not so many individuals do respond. RSVP is a French acronym which implies ‘please respond’.

Be aware of how to cater to your target audience

Knowing your audience’s demographics is quite important to the choice of your event place. As an example, know what they are accustomed to, their average income, what their likes or dislikes are etc. Your site should reflect their tastes and requirements, if your crowd is a group of CEOs.

What’s suitable for your guests?

Choosing an event venue location in close proximity to your guests’ homes or work regularly is a reflection about the amount of people anticipated to attend. Something to consider is transportation and alcohol intake. You do not want your visitors to drink and drive so it’s wise to offer transportation choices available upon completion of the event so that each one of them get home safely or guarantee taxis available when they leave the venue.


Keep your eyes on the weather and adapt your needs accordingly. As an instance, if it’s supposed to rain and you’re the one organizing the event have umbrellas or tents meant for an outdoor event.

Venue expertise and knowledge

Ask from them a list of events that they have planned, before you choose to employ a place for the event, ask to view images of these events so you can observe the wide variety of design options, and ask for references. You may choose to talk as well to some of the employees to determine what experience they have and how accommodating and friendly they are. If necessary, discover the ratio of servers to guests, in addition to what they’ll wear throughout your event, and whether or not they could or will operate over-time.

You’ll also need to know what the event venue will help you with and what you have to prepare for, that is decorating, set-up or tear-down. The more behind-the-scenes information you’ve got, the better.

Walk around outside the venue and check for potential noise issues, is decorating demanded past the venue, possible dangers and drop-off or parking variables for limousines, buses, or taxis.

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